Volunteer Board Positions

Time commitment: 2+ hours per week plus event volunteering.

PRESIDENT

Provides leadership by encouraging board members to participate in meetings and activities and focusing the board’s activities on the organization’s mission
Monitors the effectiveness of the board’s decision-making process
Acts as a liaison between the league and other community leagues or civic organizations.
Promotes the organization’s purpose in the community, to the media and acts as spokesperson for the league.
Primary liaison between the League and the EFCL.
Reviews the bylaws and recommend changes to the membership.
Participate in the development of the league’s organizational plan, annual review and budget
Approves the budget and other financial matters.
Prepares and present required reports at board meetings and annual general meeting
Recruits and provide orientation for new board members.
Signing officer for cheques and other documents such as contracts and grant applications

Presides at meetings and at various functions in the President’s absence
Signing authority
Oversees annual review of the Bylaws, Policies and Procedures
Carries out other duties assigned by the Board
Prepares and present required reports at Board meetings
Functions as president should the president be unable to fulfill duties of the position.

Attends all meetings of the Board
Records accurate minutes of meetings including motions and decisions, and distributes to attendees in a timely manner
Maintains records of the bylaws, minutes, lists of Directors, and other documents
Responsible for Board’s correspondence under the direction of the Executive
Distributes meeting agendas and notices
Carries out other duties assigned by the Board
Records all policies and other recommendations received from the board
Participates in the development of the organizational plan, annual review and budget
Signing officer for cheques and other documents such as contracts and grant applications

Ensures all monies paid to the Society are deposited
Provides a detailed account of revenues and expenditures at every Board and General Meeting and maintains financial records
Responsible for audited statement of the financial position of the Society is prepared and presented at the Annual General Meeting
Creates a budget and submits for approval
Prepare and present required reports at board meetings.
Prepare and present an annual report at the annual general meeting.
Signing authority
Issues cheques for all invoices
Carries out other duties assigned by the Board

Responsible for the Membership campaign and orders required supplies from EFCL
Keeps and maintain the membership lists and other records pertaining to membership
Reviews and prepares policy and procedures with respect to membership
Recommends fee structure and strategies to increase membership
Tracks money intake for memberships sold and submit the money for deposit to the Treasurer
Ensures compliance with the EFCL Code of Ethics with respect to selling memberships
Prepares annual budget for membership and submits it to the Treasurer
Reviews and prepares policy and procedures with respect to membership
Reports monthly to the Board of Directors

Identifies the needs of the Committee and then identify programming to meet those needs
Liaise with organizations in the community to deliver programming
Oversees program delivery
Prepares an annual budget for programs and submits it to the Treasurer
Reviews and prepares policies and procedures with respect to programs Reports monthly to the Board of Directors
Submits to the board reporting on successes and opportunities with each program offered.

Oversees all events, including Community League Day, Snowflake Festival, etc.
Develops promotional materials for social events and arranging distribution
Locate and arrange access to venues used for social events
Coordinates volunteers required to run social events
Facilitates third party contracts required to run social events (e.g. DJ for dance, etc.)
Prepares an annual budget and submit to the Treasurer
Reviews and prepares policies and procedures with respect to social activities
Reports monthly to the Board of Directors

Identifies effective communications strategies and utilizes the appropriate tools to communicate to the membership and area residents to promote the League and its purposes and goals
Creates newsletter and participates in collecting articles for the newsletter Oversees the distribution of the newsletter
Works with Directors and Committee members to promote events, programs and initiatives by addressing creation and distribution of posters, signage, marketing materials and advertising
Prepares an annual budget for communications and submits to the Treasurer Reviews and prepare policies and procedures with respect to communications Report monthly to the Board

Identify funding opportunities available to Community Leagues, including submission deadlines, contact information and application criteria
Assess funding needs and identify available grants that may meet these needs.
Complete and submit application forms for those grant funds that the Community League has approved
Maintain records of completed submission forms and correspondence with funders. Submit final reporting and ensure Community League is in good standing
Recruit and organize volunteers for fundraisers
Prepare and present required reports at board meetings.
Prepare and present an annual report at the annual general meeting

Identify needs in the community for sports programming and identify how those needs can be met through sports programming
Review and prepare procedures related to programs and share information with Board
Recruit volunteers to support sports programming
Prepare and present required reports at board and annual general meetings

Coordinates submissions and inquiries to local, provincial and federal governments and other agencies
Maintains contact with local politicians, school boards, and others
Establishes ad hoc committees to address specific neighbourhood concerns
Monitors land use, transportation, safety issues and other civic concerns
Reports on civic matters relating to neighborhoods of the Horizon Community League